Fax vs Email.

Why Is Faxing Still Far From Being Outdated?

There’s no question that technology is revolutionizing how we conduct business, communicate, and connect. Nowadays, when someone mentions the word ‘fax,’ you probably think they’re dating themselves. But not so fast. Sure, email is the go-to form of communication today, but that doesn’t mean fax has become obsolete. Ok, so maybe traditional fax machines are relics of the past, but online fax – also called virtual fax – is a more secure way to send and receive documents.

There are numerous reasons for this, from security concerns with email to the overall cost-effectiveness of cloud-based fax. Today we will take a closer look at the battle between virtual fax vs email to help you determine which is best for your needs.

Is Email Secure?

In 2020, more than 306 billion emails were sent and received, with these numbers expected to increase exponentially in the coming years. While email is the primary mode of communication – both for business and personal purposes – it does carry some serious security concerns. Many of us don’t think twice about sending confidential or highly sensitive information via email — it has to go through firewalls, virus checkers, servers, data bots, and other security tools, right? In reality, information included in an email passes through multiple outlets and can quickly become compromised or accessed by hackers. While anti-virus software and firewalls can prevent these unfortunate attacks, they are not a risk-free solution.

Therefore, security and privacy are the main concerns when it comes to sending documents via email.

Benefits of Virtual Fax.

So, what about virtual fax vs email?

Online fax services are growing in popularity as organizations shift to the cloud and embrace remote work. The first fax machine dates back to 1865; an astonishing 100 billion faxes are sent every day. If this comes as a surprise to you, you’re not alone.

Beyond a nostalgic attachment, let’s look at some of the benefits of fax vs email:

  • It is quick and cost-effective, saving you both time and money.
  • For businesses sending multiple documents, cloud-based fax services allow you to keep everything organized and available whenever you need it.
  • You can send and receive faxes from anywhere, using any device, including your phone, laptop, tablet, or desktop computer.
  • You can quickly sign documents electronically.
  • It’s both easy to use and setup.
  • Virtual fax services are highly secure and use encryption systems to ensure the safe transfer of data. While documents sent via fax are legally binding, email documents are not, because email documents are digitally copied and vulnerable to hacking and fraudulence.
  • You can easily search through the online faxes you send and receive, which is super handy if you send hundreds each month!
  • All you need is an email address to use virtual fax services. Your online faxes are sent directly to an end-user’s email inbox. It’s as easy as that!

If you are interested in seeing what all the fuss is about and getting started with a virtual fax, contact Vai today. Our cloud-based fax service is easy to use, safe, secure, and an excellent option for those who are on-the-go! Fax vs email – faxing still wins for many reasons.