In the last month, video conferencing has become an essential component in keeping businesses up and running, students learning, and people connected with their communities. To maintain a ‘normal’ working environment right now, people across all industries have turned to technology. Prior to the pandemic, video conferencing was a tool used to save travel time, reduce costs, and increase productivity. Now, it has proven to be absolutely vital, not only to businesses, but churches, schools, and individuals. As we strive to stay connected and foster togetherness, video conferencing platforms like Vai Vu have stepped in as a saving grace. 

Before this shift to remote work and social distancing, video conferencing was making waves in numerous industries. According to a Gigaom study from 2019, 87% of remote workers say they felt more connected to their team when using video conferencing. Since 2005, the United States has witnessed a 159% increase in remote work growth, and pre-pandemic statistics showed that 50% of the workforce would be operating from home by the end of 2020. Those numbers have seen a monumental spike in recent weeks, but the fact remains that video conferencing was already on the rise. 

To help you get the most out of your next video conference and ensure its a successful one, we’ve compiled a list of tips for a successful video conference:

14 Successful Video Conferencing Tips

  • Make sure your internet connection is secure and stable.

  • Look the part by dressing appropriately (from the waist up, at the very least!).

  • Send an invite or agenda before the meeting.

  • Pay attention to the time zones if you are including participants in other parts of the country or world.

  • Make sure there aren’t any distractions.

  • If you are new to video conferencing, do a couple of test runs to make sure you understand the features.

  • If you are new to video conferencing, do a couple of test runs to make sure you understand the features.

  • Don’t talk over other meeting participants (it becomes incredibly challenging to hear if everyone is talking at once). Use the Vai Vu feature “raise your hand to speak”.

  • Practice patience. Listening more than talking sometimes isn’t easy, but is a great skill to have.

  • Mute your microphone when you aren’t talking or if there are distracting background noises. Another great feature, Vai Vu will remind you that you are muted when you want to talk.

  • Consider having a meeting facilitator if you have a larger meeting.

  • Make sure your room is well-lit, and your camera angle is correct.

  • Test your microphone and camera beforehand so time in the meeting isn’t wasted on getting setup.

  • Look at the camera when talking, rather than yourself or others.

  • Be engaging, let your personality shine.

Video conferencing doesn’t have to be intimidating. If you have questions or if you would like to learn more about Vai Vu’s features, please don’t hesitate to reach out.